Trello organises work as boards of cards that you drag from "to do" to "done". It's for solo founders and small teams who want to see what's happening at a glance without learning a project management system. The free plan covers up to 10 collaborators per Workspace, with unlimited cards, up to 10 boards and unlimited Power-Ups.
What it can do for you
Set up a board for your launch, your content calendar or your client work, add cards with checklists, due dates and owners, and everyone can see what's next. Power-Ups connect boards to tools such as Slack or Google Drive, and 250 automation runs a month cover simple rules like moving a card when it's ticked off. Mobile apps keep it handy on the go.
What people like
Simplicity, above all. Long-time users on Reddit say you can explain it to someone in 30 seconds and they're productive straight away, which most bigger tools can't claim. Unlimited cards and Power-Ups on the free plan are generous.
The honest downsides
- The collaborator cap is strict. Ten collaborators includes members, single-board guests and pending invites. Atlassian says that if you go over, every board in the Workspace becomes view-only until you upgrade or remove people.
- Ten boards per Workspace. Fine for one project, tight for an agency with many clients.
- Not much for planning. Reddit users who've moved on usually needed dependencies, timelines or workload views, which Trello lacks on the free plan.
- Everyone is an admin. On a free Workspace, any member can change settings and invite people.
Skip it if
- you manage several client projects and need to see workloads across them
- you'll regularly share boards with more than 10 people
- you need Gantt charts or task dependencies
Alternatives
We don't list anything better for simple shared boards. If you need more structure:
- Asana adds list, board and calendar views for one or two people on its free Personal plan.
- Linear suits software teams tracking issues and cycles.
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